Country: Jordan
Closing date: 27 Jan 2019
A fantastic opportunity has arisen to join our busy Jordan office as a Finance Coordinator. The successful candidate will be based in Amman, and will provide professional and efficient financial support for externally funded projects in Jordan as well as for the organisations headquarters in the United Kingdom.
The RedR office for the Middle East based in Amman, Jordan runs mainly Open and Tailored programmes, with the possibility of grant funded programmes, providing support to humanitarian responses in the region.
Contract Type: 1 Year Fixed Term until 31st March 2020
Location: Amman, Jordan
Salary: 20,300 Jordanian Dinar per annum.
ROLE DESCRIPTION
Main Duties and Responsibilities:
Finance:
- Record financial transactions on QuickBooks Online, in line with RedR and donor requirements.
· Calculation and payment of payroll, social security and all tax liabilities for national staff.
- Maintain the purchasing and payments systems, processing invoices and bank payments and reconciling supplier statements
- Maintain the sales and invoicing system, ensuring receipts are correctly allocated and debts are chased up.
- Control office petty cash holdings, issuing funds against authorised requests and arranging replenishments under the Imprest system.
· Process month end journals for payroll, accruals and prepayments.
- Check advance payment transactions and report accordingly.
- Maintain the Asset register.
- Manage and reconcile bank/cash and all other balance sheet accounts.
- Maintain accurate and up-to-date financial records and provide information when required.
- Ensure financial and resource accountability and effective management of records as required for auditing.
- Coordinate any statutory or donor audit.
- Ensure adherence to the RedR finance and administration guidelines and national Government tax and accounting regulations.
- Coordinate the budgeting process for office running costs from the regional office.
· Establish and prepare accurate monthly Budget versus Actual reports and fund balances for monthly accounts including office running costs and supporting programme staff with project budget monitoring.
- Support Budget Holders with preparation of organisational and project budgets and reforecasts
- Support Budget Holders with preparing donor/client financial reports, including justification of allocation of central costs to projects.
- Support the preparation of donor reporting, interim and final, ensuring they reconcile with figures on the audited Quickbooks Online accounting system
- Support programme staff with accessing financial information from the Quickbooks Online accounting system.
- Provide support and financial guidance to the programmes teams to ensure project finances are in line with RedR processes and procedures
- Prepare and submit monthly financial accounts and reports to Head Office within deadlines.
- Prepare monthly cash flow projections, and assist with preparing the same according to donor requirements, as requested.
· Review all contracts and make appropriate recommendations to RedR UK re: approval - including lease agreements and supplier contracts
· Participate in bid analysis/procurement committee activities
Legal and RedR Representation
- Ensure all legal and statutory obligations for the Jordan authorities are fulfilled.
- Represent RedR with bank and statutory authorities in Jordan.
HR Administration
· Support recruitment to vacant posts by being a member of the interview panel
· Support the issue of staff contracts, ensuring they are timely, accurate and adhere to all local legal requirements.
· Administer the Medical Insurance scheme for national staff, liaising with the medical insurance provider as appropriate and responding to queries from staff.
· Administer HR records including leave and absence records, personal files etc.
· Other HR tasks as required
Programme
· Support Proposal Development by developing budgets for project specific proposals
· Contribute to narrative elements of proposals, and subsequent financial reports
- Be a key contact with local partners, including donors, responding to queries and requests for information.
Facilities
· Ensure all necessary office supplies and services are in place
· Liaise with contractors, landlord, utility providers and suppliers regarding facilities
OTHER
- Any other duties specified by (Line Manager) that are appropriate to undertake.
person specificiation
Essential
- Accounting qualification
- Strong financial analytical skills
- Proven experience in financial accounting of not less than two years
- Experience with computer accounting packages, experience of QuickBooks Online would be an advantage.
- Experience of accounting in a multi currency environment.
· Excellent communication skills
- Experience in liaising with government departments, NGOs, UN and other organizations
- Strong office administrative experience
- Strong organizational and time management skills
- Strong commitment to humanitarian work, preferably with more than one year’s experience of working with an NGO
- Good interpersonal and team working skills, within a multicultural setting
- Good spoken and written English and Arabic
- Proactive approach to work and able to work with limited supervision at various points
- Flexibility and a can-do approach to tasks and the ability to adapt to a changing and challenging environment.
· Excellent computer literacy in Excel and Word
- Willingness to be familiar with RedR’s vision and mission, and Middle East programme and be willing to promote this in the field
Desirable
- Knowledge of humanitarian sector would be a beneficial
- Familiarity with Salesforce
- Previous HR Knowledge and experience
How to apply:
To apply for this role, please submit a CV and a covering letter, outlining your suitability for the post to hr@redr.org.uk. Closing date for this vacancy is midnight on Sunday 27th January 2019.
Successful applicants must be available to attend an interview on either the 5th or 6th February 2019.
Interviews will be held on 5th and 6th February 2019.